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The Tigard Public Library welcomes exhibits and displays. Exhibits and displays in the Library
offer a means for public expression by individuals and groups in the community as well as enrich
the Library by allowing it to serve in a community forum role. The purpose of this policy is to
provide fair and consistent standards for the use of exhibit areas in the Library, thus ensuring
appropriate use of these spaces in a manner that is consistent with the library's other service
objectives. The Library welcomes the use of the display areas by the public, with priority given
to the residents of Tigard in cases of date conflicts.
The Tigard Public Library is committed to following guidelines for display set out in the
Library Bill of Rights written by the American Library Association. In particular, Article I of
the Library Bill of Rights states, "Materials should not be excluded because of the origin,
background, or views of those contributing to their creation." Article 11 of the Library Bill of
Rights states, "Materials should not be proscribed or removed because of partisan or doctrinal
disapproval." Article IV maintains that exhibit space should be made available "on an equitable
basis, regardless of the beliefs or affiliations of individuals or groups requesting their use."
- Display Policy and Purpose
- The library functions as an intellectual and cultural resource for the community. Displays
are a means through which the public can visually share experiences, appreciate special
interests, and exchange information.
- When not being used to promote library-related or City of Tigard activities or services,
display and exhibit spaces are available to community groups engaged in educational,
cultural, intellectual or charitable activities and will be provided on an equitable basis
to any such group which goes through the application process. The library reserves the right
to designate and limit space, size, and location of displays or exhibits.
- Exhibit areas are accessible on an equitable basis, regardless of the beliefs or affiliations
of individuals or groups requesting their use. Those who object to or disagree with the content
of any exhibit are entitled to submit their own exhibit, which will be judged according to the
policies established by the library.
- The library will not act as an agent for the exhibitor. Artists are encouraged to post a
statement about their work, but price tags or the posting of price lists are not permitted.
- In general, the library does not accept commercial notices for any group unless they have
a special educational, informational, or cultural value to the community. The library does
not accept any materials being offered for sale to the public unless the proceeds are intended
to directly benefit the library.
- Display areas include but are not limited to:
- Display cases in public areas of the library
- Designated wall spaces in the Community Meeting Room
No exhibits may be mounted by the public outside of the exhibit area defined in this policy,
as they may interfere with other library operations and public safety, and present a
cluttered appearance.
Display Guidelines
- Displays are accepted at the sole discretion of the staff contact person and/or the Library
Director. They should be designed as expressions of culture, have educational value, and
promote the use of the library.
- The library has the right to review the materials before the exhibit is set up. The library
will not accept displays, exhibits, posters, etc. which are judged either illegal, offensive or
inappropriate for a public library setting (i.e. one that is free and open to persons of all
ages). Exhibits/displays of a polemic or discriminatory nature will be refused. The decision
of the Library Director may be appealed to the Tigard Library Board. The decision of the
Library Board may be appealed to the City Council.
- Displays and exhibits will be accepted as long as they do not interfere with the daily conduct
of library business and as long as it is made clear that the library does not necessarily
endorse their contents or points of view. Displays and exhibits will be approved and scheduled
as space permits. The sponsoring group or individual is responsible for creating the display,
setting it up according to schedule, and removing it before the next scheduled display or
exhibit.
- The fact that an organization or person is permitted the use of a library exhibit area does
not in any way constitute an endorsement by the library of their policies or beliefs and no
claim to that effect may be used in advertising.
Adopted by the Tigard Library Board September 8, 2005
Tigard Public Library Exhibit and Display Procedures
- Display Procedures
- Persons interested in using a display case at the Tigard Public Library are required
to fill out an "Exhibit Area Reservation
Application". This form may be obtained from the Welcome Desk,
the Reference Desk on the 2nd floor and the library's web site.
A copy of the library's policy will accompany the application
for applicant's perusal. Exhibit areas will be available only if a reservation application is
made in advance.
- Displays will be for a proscribed time with the owner supervising
installation and removal.
- The City of Tigard (Library) will not be responsible for any damage or theft that may
occur during exhibitor transport, setup or removal of exhibit.
- Limited exhibit space should be taken into consideration when making application to
display works of art and craft.
- The library has nine illuminated, lockable glass display cases, two in the
library lobby (available) and seven throughout the library. Assigned staff will
be responsible for locking the cases after installation and dismantling of the
exhibits. These cases are appropriate for the display of collectible items,
jewelry, pottery, book arts and so on.
- All exhibit scheduling is coordinated by the Display Coordinator. Library exhibit
areas are available to the public on a first come, first served basis, and are
available to individuals and groups if the library has not previously scheduled the
use of those exhibit spaces. Library sponsored exhibits and displays will have priority.
- It is not the intent of the library to provide permanent or continuous exhibit space
to a specific individual or group. Up to two exhibits may be scheduled at one time.
- Reservations for exhibit areas may be made up to three months
in advance.
- Exhibits normally are scheduled on a one month basis, from the first day to the last
day of each month.
- Displays must conform to the space restrictions of the assigned areas.
- Installation and Removal of Exhibits
- Responsibility for setting up and dismantling exhibits lies with the exhibitor. The exhibitor
will supply all tools and other materials needed for the exhibit.
- Exhibitors are asked to be respectful of the multipurpose community use of the library; thus
conversations and noise should be kept to a minimum. Exhibits are to be installed with all
deliberate speed. Entrances and aisles may not be obstructed.
- Exhibitors may not move any existing exhibit or library materials during the installation
of their exhibit.
- Individuals or groups using the library's exhibit spaces may not install their work prior
to the date on which their space reservation begins. They may not mount their artwork in
a manner that defaces the space provided. The gallery walls are designed so that two-dimensional
exhibit pieces may be hung from metal mounts. Such works may also be attached to the wall
surfaces using push pins.
- Damages to the premises, equipment, or furnishings as a result of exhibitor use will be charged
to the individual or group responsible. The exhibitor or organization and its members, jointly
and severally, assume and shall bear full responsibility for loss of, or injury or damage to,
any property of the Tigard Public Library as shall be caused or inflicted by the using
individual or organization.
- Groups and individuals using the exhibit areas are responsible for basic clean up and returning
the space to order.
- It is appropriate for exhibit owners to visit the exhibit space in the Library periodically
during the time it is on display to assure that no portions of the exhibit have fallen to the
floor or have otherwise become unkempt.
- Each exhibitor will supply and display descriptive information to describe the purpose, title,
and ownership of the exhibit.
- All displays shall be set up and removed on the assigned dates with supervision by the Display
Coordinator.
- The library does not have space for storage of the property of exhibitors in the library building;
therefore, artists are asked to deliver and pick up art work according to the dates established
in advance. Insurance covering the value of the exhibit will be the responsibility of the
displaying artist. The artist will sign a disclaimer releasing the library from all responsibility
prior to the display of the works. See attached Display Agreement.
- Responsibility for Loss or Damage
- Each approved exhibitor will supply a complete inventory of the exhibit and the reasonable estimated value of each item.
- Items on display in the library enjoy the same security as the library collection and equipment; the glass display cases are locked, but irreplaceable items or items of great value should not be included in a display.
- Cancellation of Exhibits
- The Library Director and Library Board reserve the right to cancel any exhibit should
conditions or situations, such as a unique exhibit opportunity or unforeseen need, warrant such action. If an exhibit is canceled, the exhibitor will have the right to display their exhibit again, for the full duration of the exhibit time originally scheduled, at the earliest convenience of the exhibitor and the library.
Adopted by the Tigard Library Board September 8, 2005
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